Portfolio Coordinator (Band 5)

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This vacancy may close early if we receive a high volume of applications. To ensure consideration, please apply as soon as possible

Job Summary

At NHS Blood & Transplant (NHSBT), we provide a service that is unique, we help our donors do something extraordinary to save or enhance a life in need. You too can join us and play your part in our life-saving organisation.

Join our dedicated team in NHSBT organ donation and transplantation. You’ll be part of a programme team at the forefront of organ transplantation projects, ultimately saving and improving lives.

The establishment of a national Assessment and Recovery Centre (ARC) service will extend equitable access to life-saving products and treatments to everyone that needs them and bridge the gap between shortage of organs available and demand.

You will have an innovative, problem-solving approach, with strong stakeholder management skills and experience in implementing risk management and governance processes. By being part of a passionate, enthusiastic, supportive, and high performing team, you will build positive relationships with internal and external stakeholders.

You will contribute to life-saving work, where every day promises diversity and excitement managing critical programmes aimed at enhancing organ donation and transplantation services.

Note: This role offers a hybrid working arrangement. However, you will be assigned a base location at one of NHSBT’s main centres. The final base location will be confirmed after the final interview and mutually agreed upon with the line manager during the verbal offer stage.

Main duties of the job

In this role you will be responsible for supporting the development, maintenance and reporting of the corporate transformation portfolio. Your key responsibilities will include:

• Working with planning leads across the organisation to coordinate effective sharing of information between the central team and directorates

• Being active member of the portfolio and programme management community

• Supporting the corporate portfolio and programme management team.

• Preparation of action and decision logs, meeting agendas and distribution of relevant paperwork.

• Organising and co-ordinating meetings and events Ensure portfolio reporting is completed to relevant timescales and quality expected, including tracking scope, milestones, benefits and delivery timescales.

The role is hybrid, currently predominantly working from home and does have a requirement to travel and spend time away from base, which can involve working irregular hours and overnight stays when required, with prior notice.

About You

Experience and Knowledge

• Project Management understanding through the complete project life cycle.

• Good working knowledge of other Microsoft Office tools, in particular Microsoft Project, Word, Excel and Visio

Qualifications and Training

• Educated to Degree level or equivalent level of education or experience.

• Willingness to gain further formal training or experience in project/programme methodology and delivery.

• Evidence of continuous professional development (CPD)

About Us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do.

By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too.Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

What we offer:

• NHSBT promotes flexible working opportunities where the role will allow.

• 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.

• NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions

• We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

This vacancy will close at 23:59 on Sunday 13 July 2025

Interviews are anticipated to be held on Wednesday 30 July 2025 subject to confirmation.

For informal enquiries please contact Name: Amber Senior

Job Title: Recruiter

Contact Details: amber.senior@nhsbt.nhs.uk